给系里秘书索要申请材料信件示例：

　　简洁型：

　　Dear Sir or Madam:

　　I am an undergraduate student in the Department of XXX, XXX University. I am very interested in the Ph.D. program in your institution, and I wish to pursue a doctoral degree in XXX major. My desired date of entrance is Fall, 2005.

　　I have taken Toefl Test(08/08/2005, 647) and will take GRE Test on Oct, 2005. I do believe that the doctorate-oriented study at your institution will be of great help to me. I hope my solid background can meet your requirements of entrance as a doctoral graduate.

　　Would you please send me the Application Forms, Financial Support Forms, the detailed introductions of faculty and research, and other relevant materials needed for application? Thank you very much for your kind assistance.

　　My mailing address is

　　My email address is

　　Yours sincerely

　　XXX